For shippers that manage freight spend
Freight audit and payment software, from invoice to approved payment
LOGIDOX automates the freight audit and payment process. It reads every freight invoice, validates it against your rate cards and proof of delivery, and prepares approved invoices for payment as clean, structured data, so freight is paid accurately, on time and with a clear record of your freight spend.
- One process from carrier invoice to approved payment
- Clear visibility of freight spend
- Exceptions routed to the team that knows the freight
- No integration needed to get started
What arrives
Audited, approved, prepared
- Invoices received
- Read
- Rate card match
- Passed
- Delivery match
- Passed
- Duplicate check
- Clear
- Accessorial variance
- Flagged for review
Prepared for paymentExceptions only
Illustrative. Fields, rules and systems are configured to your process.
Trusted by ASX-listed and privately owned supply chain and logistics operators
The problem
Freight is one of the hardest costs to control
Freight spend is spread across many carriers, lanes and sites, and every carrier bills differently. Invoices arrive by email in every format, rates and surcharges change, and the delivery evidence sits with the transport team, not with finance.
Without an automated audit, freight invoices are either checked slowly, delaying payment and straining carrier relationships, or paid quickly with little checking at all. Either way, the business has limited visibility of what freight really costs.
What is freight audit and payment?
Freight audit and payment (FAP) is the process of checking freight invoices for accuracy and then paying them. The audit compares each invoice with the contracted rate card and the delivery record, and the payment step makes sure approved invoices are paid accurately and on time.
FAP is still part of the procure-to-pay process, but the validation sits outside accounts payable, usually with the transport or logistics team that knows the rates and the deliveries. LOGIDOX automates the audit, prepares approved invoices for payment, and gives finance structured data on every freight invoice.
FAP and AP
How freight invoices differ from general accounts payable
Both are part of procure-to-pay. They check different evidence and are usually run by different teams.
| Freight invoice reconciliation | Supply chain accounts payable | |
|---|---|---|
| Invoices | Freight invoices from carriers and subcontractors | Supplier invoices for goods, services and operating costs |
| Checked against | The rate card and the delivery record | The purchase order and goods receipt, or coding and approval rules |
| Usually run by | The transport or logistics team | The finance or accounts payable team |
| Getting started | No integration needed to start | Typically connected to your ERP |
How it works
How freight audit and payment works with LOGIDOX
Four stages, from the moment a carrier invoice lands to the point it is ready for payment.
Capture
Carrier invoices and supporting transactional data files are automatically retrieved or manually uploaded. Nothing changes for your carriers.
Audit
Each invoice is compared with the agreed rate and the delivery it relates to. Charges that line up pass straight through, and anything that doesn't gets flagged with a reason and recommendation.
Approve
Exceptions go to the transport or logistics team, who know the freight. They approve, adjust or dispute each one with the carrier, directly from the platform, with supporting evidence automatically shared back to the carrier.
Pay and report
Approved invoices are prepared for payment through your existing process, and every charge becomes structured data, giving finance a clear view of validated freight costs and the full audit trail.
Capabilities
Audit, approve and pay with confidence
Freight audit
- Every invoice checked against the rate card and delivery record
- Rates, fuel levies and accessorials validated
- Duplicates and anomalies flagged before approval
Payment preparation
- Approved invoices prepared for payment as structured data
- Exceptions routed for review before payment
- A traceable record from receipt to approval
Freight spend visibility
- Freight spend and freight cost summary analytics, broken down by freight, fuel and other charges
- Carrier performance reporting
- Fuel benchmarking: carrier fuel charges against national terminal gate prices
- Evidence ready for disputes and performance management
Fits your process
- Works from the inboxes and files you already use
- No integration needed to get started
- LOGIDOX can integrate with SAP (S/4HANA, ECC), Infor M3, Microsoft Dynamics 365, Pronto, NetSuite and custom APIs when you are ready
What freight audit and payment gives your business
Pay freight accurately
Every invoice is audited against the agreed rate and the delivery before it is approved for payment.
Pay carriers on time
Invoices are processed as they arrive, so payment is not held up by a manual checking queue.
See what freight really costs
Structured data on every freight invoice gives finance and procurement a clear view of freight spend.
Support freight procurement
The rates your procurement team negotiated are enforced on every invoice, including the ones nobody had time to check.
Get started quickly
No integration is needed to start, so value arrives before any system project.
One process, not three spreadsheets
Receiving, checking, approving and preparing freight invoices for payment happen in one workflow, instead of across inboxes, multiple spreadsheets, systems and portals.
Why LOGIDOX
Why shippers run freight audit and payment through LOGIDOX
Freight audit and payment only works if it fits how freight is actually billed and who actually checks it.
Value before any system project
Because no integration is needed to start, freight invoices can be audited from day one using the documents you already receive. ERP or TMS connections can follow later.
The right people check the right charges
Validation sits with the transport or logistics team that knows the rates and deliveries, while finance receives invoices that are already approved and evidenced.
Australian and secure
Data is encrypted and processed in Australia, with ISO 27001 certification in progress for the end of 2026. Winner of the SCLAA Start-Up Award 2023.
What supply chain and logistics operators say
“Using LOGIDOX, we now have greater control and transparency over our freight costs, simplifying the whole process.”
Patties Foods
Head of Supply Chain
“The LOGIDOX platform is helping Linfox to modernise our back-office processes and make employee workloads more sustainable.”
Linfox
GM Digital & Analytics
FAQs
Freight audit and payment, answered
What is freight audit and payment?
Freight audit and payment (FAP) is the process of checking freight invoices for accuracy and then paying them. Each invoice is compared with the contracted rate card and the delivery record, and approved invoices are paid accurately and on time. LOGIDOX automates the audit and prepares approved invoices for payment.
What is freight audit and payment software?
Freight audit and payment software automates the FAP process. LOGIDOX reads freight invoices in any format, runs a three-way match against the rate card and the delivery record, flags exceptions for review, and prepares approved invoices for payment as clean, structured data.
How is supply chain accounts payable different from freight audit and payment?
Supply chain accounts payable covers invoices across every category of supplier spend, matched against the purchase order and goods receipt, or coded and approved when there is no purchase order. Freight audit and payment is a separate process, usually run by the transport or logistics team, where freight invoices are matched against the rate card and the delivery record. LOGIDOX supports both, with freight handled in its own workflow.
What are freight payment services?
Freight payment services traditionally refer to outsourced providers that audit and pay carriers on a shipper's behalf. LOGIDOX takes a software approach: it does not execute payments. It validates the spend and gives approvers and the AP team assurance that every charge has been fully checked and reconciled, so approved invoices are paid through your own payment process.
What is freight spend management?
Freight spend management is understanding and controlling what your business pays for freight across carriers, lanes and sites. It depends on accurate data from every freight invoice, which is what an automated audit provides.
How does freight audit support freight procurement?
Freight procurement and e-procurement teams negotiate and set carrier rates. Freight audit makes sure those rates are actually charged, by checking every invoice against the contracted rate card, so negotiated savings are not lost to billing errors.
Do we need a system integration to get started?
No. LOGIDOX Freight Audit and Payment does not require an integration to get started. Freight invoices, rate cards and proof of delivery documents can be processed from the inboxes and files you already use, and an ERP or TMS connection can be added later if you want approved data posted automatically.
Speak to a human about freight audit and payment
Book a time with the LOGIDOX team and we will walk through how freight invoices are checked and paid today, and where automation would save the most time and money.
Prefer to talk now? Call 1800 229 683 or email enquiries@logidox.ai.