Accounts payable automation for supply chain and logistics businesses

Accounts payable automation is the use of software to capture, validate and process supplier invoices without manual data entry. It reads each invoice, checks vendor and bank details, matches the invoice against the purchase order and goods receipt, and prepares it for approval and payment in your ERP. In supply chain businesses it also has to handle invoices from hundreds of suppliers in formats that never follow a fixed template, which is what LOGIDOX is built to do.

ATO estimates based on Deloitte Access Economics research put the cost at $30.87 for a paper invoice, $27.67 for a PDF invoice and $9.18 for a structured e-invoice. Most of that cost is manual handling: keying, checking, chasing approvals and fixing exceptions. AP automation reduces it by turning PDF and scanned invoices into structured, validated data without requiring suppliers to change how they invoice.

Treasury estimates that around 90% of invoice processing in Australia is still fully or partly manual. With LOGIDOX, fewer than 10% of invoices need manual keying and 80 to 90% of process steps are automated, so one AP FTE can support more than 50,000 invoices a year. Because people only review flagged exceptions, throughput grows with volume without adding proportional headcount.

Most LOGIDOX customers are live in 12 to 15 weeks, depending on the scope and complexity of their accounts payable process. Timelines are longer where there are complex business rules to configure, or heavily customised ERP and finance system integrations. The LOGIDOX team works closely with finance, operations and IT stakeholders throughout, from mapping business rules and approval workflows to testing each integration before go-live.

AP automation is usually priced as a subscription based on invoice volume, often with a one-time setup fee. LOGIDOX charges a one-time configuration fee, set once your business requirements have been assessed, and a monthly fee tiered by invoice volume and the features you need. That gives you a transparent, consistent monthly cost. The monthly fee includes platform role-based user access, automated processing, analytics and reporting, and dedicated support. Contract terms range from 12 to 36 months.

LOGIDOX ingests supplier invoices from shared inboxes and central repositories and reads the detail inside them. It checks vendor and bank details, converts and checks units of measure, then runs a three-way match across the invoice, purchase order and goods receipt. Invoices that reconcile are posted to your ERP as clean, structured data ready for approval. Anything that doesn't is flagged for review, so your team handles exceptions rather than keying every invoice.

Supplier invoices often bill in different units from the purchase order, for example cases against individual units, or kilograms against units. LOGIDOX interprets and converts units of measure and unit prices using supplier-specific rules before matching, so genuine price variances are flagged and conversion differences are not.

Yes. Supply chain invoices often cover many products across several deliveries, and most AP tools code them at header level, leaving finance to split costs by hand. LOGIDOX applies complex general ledger coding rules across deliveries and splits costs down to individual SKU level automatically, giving an accurate cost of goods by product and category as invoices arrive.

Most of a logistics operator's supplier spend, such as fuel, fleet maintenance, tyres, labour hire, property and utilities, has no purchase order. LOGIDOX reads these invoices, codes them to the general ledger, allocates costs across depots, sites, business units, contracts and customers, and routes them through your delegation of authority approvals, including across multiple locations. Freight payments to carriers and subcontractors are handled separately through LOGIDOX Freight Audit and Payment.

Yes. For invoices without a purchase order, such as services, fuel, maintenance and labour hire, LOGIDOX automates general ledger coding and cost allocation, can create a purchase order retrospectively from the invoice details, and routes the invoice through your delegation of authority (DOA) approval workflow.

Freight invoices follow their own workflow. They are matched against the rate card and proof of delivery through LOGIDOX Freight Audit and Payment, usually managed by the transport or logistics team. Many LOGIDOX customers run both, with accounts payable covering all other supplier spend.

In a manual AP process, invoices sit in a queue until someone keys them, so the cost base is only accurate after month-end. LOGIDOX processes invoices as they arrive and matches them against purchase orders and goods receipts, so accruals update in near real time. Finance can see committed, incurred and invoiced costs on any day of the month.

Cash forecasting is only as good as your view of what you owe. When invoices are processed as they arrive, every liability and its due date is visible immediately, rather than weeks later. Finance can forecast cash accurately, time payments to protect working capital, and avoid surprises from invoices that were sitting unprocessed.

Under the Payment Times Reporting Scheme, large Australian businesses report how quickly they pay small-business suppliers, and the slowest payers can be required to publish that they are a slow small-business payer. Most late payments are caused by invoices waiting in a manual queue, not by payment terms. LOGIDOX matches invoices and makes them ready for approval in seconds, so payments go out on time and on your terms.

LOGIDOX checks every invoice's vendor and bank details against your supplier master data. Changed bank details, duplicate invoices and unusual amounts are flagged before the pay run, which reduces exposure to business email compromise and invoice fraud.

Supply chain accounts payable covers invoices across every category of supplier spend, matched against the purchase order and goods receipt, or coded and approved when there is no purchase order. Freight audit and payment is a separate process, usually run by the transport or logistics team, where freight invoices are matched against the rate card and the delivery record. LOGIDOX supports both, with freight handled in its own workflow.

No. OCR reads text off a page and leaves the checking to you. Standard intelligent document processing extracts predefined fields using fixed templates and breaks when a supplier or format changes. LOGIDOX understands supply chain information across emails, documents and images, applies supply chain business rules to the accounts payable workflow, and keeps working as documents change without reconfiguration.

LOGIDOX can be integrated with SAP (S/4HANA, ECC), Infor M3, Pronto, NetSuite, Microsoft Dynamics 365, and with custom APIs for other ERP and payment systems, so validated invoice data is posted straight into the systems your finance team already uses. Because most ERPs are customised, LOGIDOX works with your team or system integrator to build and test each connection.

Data is encrypted and processed in Australia and governed by Australian law. LOGIDOX's AWS infrastructure is hosted and operated within Australia, in the Asia Pacific (Sydney) region.